Exhibitors & Stall Holders Application Step 1 of 2 50% Stall/Exhibitor company/business nameWebsite address(if none insert nil) Contact person’s name First Last Contact phone numberContact email Proprietor’s residential address Street City State Post Code STANDARD STALL/EXHIBITOR SITE/S REQUIREDTotal no. of Standard Stall/Exhibitor Site/s RequiredPavilion apron 3m wide, 6m deep, includes power Price: $ 225.00 Quantity: External site 3m wide, 6m deep, includes power Price: $ 225.00 Quantity: External site 6m wide, 6m deep, no power Price: $ 400.00 Quantity: No. of sites with different measurements to the standard site options above(The stall convenor will contact you to discuss your requirements and price)NOT FOR PROFIT ORGANISATIONS ONLYEach not for profit booking includes four free entriesPavilion apron 3m wide, 6m deep, includes power Price: $ 100.00 Quantity: External site 3m wide, 6m deep, includes power Price: $ 100.00 Quantity: External site 6m wide, 6m deep, no power Price: $ 200.00 Quantity: IF POWER IS REQUIREDplease select the ampage required15 amps1 @ $302 @ $503 @ $7030 amps1 @ $352 @ $60ADDITIONAL ENTRIESAll bookings include two free entries to the Show.Additional Entries1 @ $102 @ $203 @ $304 @ $405 @ $506 @ $557 @ $608 @ $659 @ $7010 @ $75DOCUMENTATION$20,000,000 Public Liability Certificate of CurrencyAccepted file types: pdf.Please upload as a pdf. Max file size 256Mb.Covid Statement of ComplianceAccepted file types: pdf.Please upload as a pdf. Max file size 256Mb.Food License (if appropriate)Accepted file types: pdf.Please upload as a pdf. Max file size 256Mb."Food Delivery" micro-credential TAFE course cert (if appropriate)Accepted file types: pdf.Please upload as a pdf. Max file size 256Mb.Photo/s of goods or services to be sold/food menu Drop files here or Accepted file types: jpg. Please upload as a jpg. Max file size 256Mb.A short statement describing the goods or services TERMS AND CONDITIONS FOR EXHIBITORS AND STALLHOLDERS – 2022Registration: 1. Complete the 2022 exhibitor/stallholder application form. 2. A current Public Liability Certificate of Currency ($20,000,000) is required. 3. A Statement of Compliance with any current COVID regulations is also required. A copy of the regulations can be found at www.covid 19.qld.gov.au/government-actions/covid-safe-business. 4. Food vendors must also have a current food licence and must have completed the online "Food Delivery" micro-credential TAFE course. 5. A photo showing all the items to be sold/food menu. 6. A short supporting statement of the goods and/or services you will be providing. Conditions: 1. All banners and marquees MUST be anchored down with a weight of 18kg per leg. 2. Fairy floss, dagwood dogs, waffles, doughnuts, toffee apples and snow cones must not be sold. 3. Standard external sites are 3 m frontage x 6 m depth, with a 500mm buffer. Please indicate if you require 6m x 6m or larger. Depending on available space, approval will probably be given for larger sites, but cannot be guaranteed. 4. Signage and banners can be displayed only within your allocated area. 5. Only approved not-for-profit organisations may sell lucky numbers, raffles, lucky dips etc. 6. All relevant COVID19 regulations including provision of hand sanitiser and physical distancing must be complied with, as must any direction given by a Queensland Health official during the Show. Stall set up and dismantling: 1. Bump-in will be on Friday 08/07/2022 between 7.00 am and 4.00 pm, unless otherwise previously arranged with the Stalls Convenor. 2. Dismantling cannot commence before 4.00 pm Sunday 10/07/2022, and Exit not before 4.30 pm. Car Parking: Movement of vehicles during the Show is severely restricted, and a committee member's assistance will be needed to reduce the risk of injury to Show patrons. Car parking is available for stall holders and exhibitors. Sustainability at Samford Show: The Samford Show aims to have minimal waste. Food vendors must use only compostable or recyclable containers, crockery and cutlery. Other vendors must use only compostable or recyclable packaging. All exhibitors and stallholders are required to remove waste and rubbish from their allocated areas during and at the end of the Show. Banned items Balloons / helium balloons Plastic: bags, cups, plates, straws, utensils; Polystyrene containers Other banned items: Drug related paraphernalia; pornographic or other offensive (in the Show Society's opinion) clothing; fake cigarettes, fireworks, fuel type fire/cigarette lighters, horns and trumpets, weapons including knives of any type, laser pointers, martial arts equipment, novelties on sticks, pressure pack fart gas or similar, lurid (in the Show Society's opinion) playing cards or other items, pressure pack snow, water pistols over 150mms, silly string and similar items, stink bombs, bouncing beans, sling shots, bomb bags, water bombs, fluffy toys more than 30cm long, ball bearing guns, eight shot caps, pellet guns, pop/throw downs, potato guns, replica guns, roll caps, strip caps. Cancellation and refund policy: If the Show is cancelled because of covid 19 restrictions, you will be given the option of either rolling over your application and fee to the next Samford Show, or receiving a full refund, although the Show Society reserves the right to retain no more than 10% of the fee to cover administration costs. If you cancel your booking for any other reason, the following will apply: The cancellation must be in writing to the Stall Convenor. Cancellation before 8th June will attract a full refund. Cancellation between 8 and 23 June will attract a 50% refund. Cancellation between 24 June and 9 July will mean no refund. Acknowledgement: I have read and understood the Samford Show Society terms and conditions on this and the preceding page. I understand that if I sell any of the banned items listed above, or breach any other condition, I may be evicted from the Showground without compensation or refund of fees.Name First Last Stall Holder / Exhibitor NameWhat next: This application form/terms and conditions should be submitted by 31st March 2022. When your application has been approved, an invoice will be issued closer to the Show. The invoice must be paid within fourteen days of issue. If it has not been paid by then, approval may be cancelled. The Samford Show Society appreciates your interest in our Show; and we hope you have a prosperous and enjoyable weekend. We also welcome your suggestions for improvement, either by email to the address above, or by telling one of the committee members during the Show.
